Free PG owner resource
PG cash planning calculator
Estimate monthly PG operating cash receipts, entered costs and surplus using your beds, rent and collection assumptions. Free calculator with clear formulas.
By EasyAavaas Team · Updated
Compare your monthly assumptions
Example inputs are prefilled. Edit them for your scenario. Values stay in this page; nothing is uploaded or saved.
Exclude beds unavailable for use.
A snapshot, not future bookings.
Use your contracted rent assumption.
Share of billed rent you expect to receive.
Exclude refundable deposits.
Enter the costs included in your scenario.
Costs that change with the occupied count.
- Assumed rent billed
- ₹2,80,000.00
- Expected operating cash receipts
- ₹2,66,000.00
- Entered operating costs
- ₹1,80,000.00
- Estimated operating cash surplus / shortfall
- ₹86,000.00
- Surplus as a share of receipts
- 32.3%
This is an operating scenario, not accounting net profit or an investment forecast. It excludes deposits, capital expenditure, finance costs and tax. A negative figure is a shortfall under your assumptions.
How this calculation works
Rent billed = occupied beds × average monthly rent. Expected receipts = rent billed × collection percentage ÷ 100 + other operating cash receipts. Entered costs = fixed monthly costs + occupied beds × variable cost per bed. Estimated operating cash surplus = receipts − costs.
In the example, 40 occupied beds at ₹7,000 produce ₹2,80,000 in billed rent. A 95% collection assumption gives ₹2,66,000 in receipts. ₹1,00,000 in fixed costs plus ₹80,000 in variable costs leaves ₹86,000 before excluded items.
What should you enter?
Use one consistent month and your own records. Include rent paid for the building, salaries, internet or other fixed costs in the fixed total. Put food, consumables or usage-based costs in the per-bed figure only if they vary with your occupied count. Do not count the same cost twice.
The calculator uses one average rent and one collection assumption. It does not model room-specific rates, move-ins during the month, arrears from earlier months, deposits, capital expenditure, loan payments or tax. Zero receipts have no meaningful surplus percentage.
Read the operating cost planning guide →Bring the team together
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