Tenant management software
Keep each tenant’s joining date, room and bed, rent, deposit, contact details, emergency contacts and documents in one record that you, your permitted staff and the tenant can open.
EasyAavaas is free forever for PG, hostel and co-living owners, staff and tenants. Tenants upload their own documents; you or a permitted manager review them.
Practical guide · Live product workflow · Built for India · Updated
Tenant record overview. Example record on a test property, not customer data.
EasyAavaas is free tenant management software for PG, hostel and co-living owners in India. Each tenant has one record with joining date, room and bed, monthly rent, security deposit, work and contact details, several emergency contacts and uploaded documents. Tenants or your staff upload ID proof, address proof and agreements, and you or a permitted manager review them and mark the profile verified. This is document collection and review by you, not Aadhaar, DigiLocker or police verification.
A notebook page or a WhatsApp chat holds some of this. A tenant record in EasyAavaas holds all of it in one place, and the same record drives rent, reminders, complaints and move-out.
| Part of the record | What you can store | Why it matters |
|---|---|---|
| Identity | Name on record, mobile number, gender and age. | The mobile number is how the tenant logs in and receives reminders. |
| Work and stay | Occupation, company or workplace, student or working, hometown and food preference. | Useful when you decide who shares a room, or need to reach a tenant’s workplace. |
| Rent and status | Room and bed, monthly rent, joining (move-in) date and status: pending, active, moving out or inactive. | Rent records and reminders are created from these details. |
| Security deposit | Amount, paid, remaining and each linked payment with method, UTR and proof. | Move-out checks the deposit before the bed is freed. |
| Documents | ID proof, address proof, agreement, selfie or other: up to 12 files of 12 MB each, as JPG, PNG, WebP, GIF, PDF or Word. | Reviewed by you; the record shows whether they are submitted and verified. |
| Emergency contacts | Several per tenant: name, phone, relation, type (personal, medical, property, utility or other), a note and whether they are reachable 24x7. | The right person is one tap away at night, without searching old chats. |
The full add-tenant flow takes five steps. Owners, managers and wardens can add and edit tenants by default.
In a hurry, use the quick two-step add and complete the rest later. Moving a full PG across, add up to 25 people at once from your phone contacts with floor, room, bed, rent, deposit and move-in date. Only the people you pick are saved; your contact book is not uploaded. There is no Excel or CSV import.
When owners say “PG KYC”, they usually mean collecting a tenant’s ID and address proof and checking it before move-in. In EasyAavaas that is a document collection and review workflow that you run.
The tenant list shows a badge for each person: not submitted, submitted or verified. That makes it easy to see who still owes you documents before the month gets busy.
Verification limits: marking a profile verified records that you or your staff checked the documents. EasyAavaas does not check documents against Aadhaar, DigiLocker, e-KYC or police databases, and using it does not make a property compliant with any law. If your city requires police verification of tenants, complete it through the official process, keep the acknowledgement in the tenant’s documents and check current local rules.
Uploaded documents are visible to people with access to that tenant’s record in the app. Give tenant permissions only to staff who need them, and remove a member from the property when they leave your team.
Each user can see the devices logged in to their account and log out the others from the login and security screen.
A record helps only if you can find it on a busy day. Open the tenant’s profile for everything about one person, and export a report when you need a list for your accountant or your own files.
Property and tenant records are kept to run your property and may be retained according to your operational needs and record-keeping requirements, as the privacy policy explains. Do not treat the app as permanent storage for papers you are legally required to keep; export the reports you need and keep copies of critical documents.
There is no self-service delete button. To delete an account, submit the request on the delete account page or email [email protected]. The team verifies and processes it, with a target of 30 days. Some records may be retained where the law or a legitimate need requires it.
Collect only the documents you actually need, and tell tenants why you need them. Owners are responsible for having the tenant’s consent to upload their documents.
Tenant records, documents, deposits and the tenant app are free forever for owners, staff and tenants: ₹0 a month, with no per-bed or per-property fee. These are the boundaries to know before you rely on it.
Common questions about tenant management software with EasyAavaas.
Yes. Tenants upload ID proof, address proof, agreements or other documents from their own app, where they are shared with your property. You or permitted staff can also upload them from the tenant profile, and you can send a reminder when documents are missing.
No. EasyAavaas supports document collection and review: you or a permitted manager check the uploaded documents and mark the profile verified. It does not connect to Aadhaar, DigiLocker, e-KYC or police systems. Complete any required police verification through the official process.
People with access to that tenant’s record in the app: the owner, managers and wardens by default, plus any staff member you give tenant permissions to. The tenant can see their own documents.
Yes. Add several emergency contacts per tenant with name, phone, relation, a type such as personal or medical, a note and whether they are reachable 24x7.
Move-out first checks unpaid rent, items issued to the tenant and the deposit. After that the bed is freed, the tenant is marked inactive with the move-out date and their app access to that property ends. The record is not erased.
Yes. Tenant records, document review, deposits and the tenant app are free forever for owners, staff and tenants, with no per-bed or per-property fee.
Short videos from our YouTube channel showing these workflows in the live app.
A Hindi walkthrough of daily PG operations with EasyAavaas and WhatsApp: rent records, payment proof and reminders, tenant documents, utility bills, complaints, visitors, notices, team permissions and reports. Rent money goes directly to you; the app keeps the records.
Some screens and messages are reconstructed with example data. Notifications depend on the relevant settings and an available WhatsApp contact.
Add your first tenant — assign a room, record the security deposit and rent, upload documents, add an emergency contact, and complete move-in.
Continue with the page that answers your next question.
Bring the team together
Download the free app, add your first tenant with their documents and emergency contact, and mark the profile verified once you have checked it.
