PG management software
Follow every stage of running a paying guest property in EasyAavaas: tenant arrival, bed allocation, rent records and payment proof, reminders, complaints and notices, deposits and exit. Then use the same checklist to evaluate any PG management system.
EasyAavaas is free forever for PG owners, managers, staff and tenants: ₹0 a month, no per-bed or per-property fee, no setup fee and no commission on rent. Tenants pay you directly; the app keeps the records.
Practical guide · Live product workflow · Built for India · Updated
Room screen with bed-wise tenants and dues. Example records on a test property, not customer data.
EasyAavaas is PG management software for paying guest owners in India. One Android and iOS app keeps the whole tenant stay together: move-in and bed allocation, monthly rent records, payments tenants make to you directly by UPI or cash with their proof, automatic WhatsApp rent reminders, complaints, notices, security deposits and a checked move-out. It is free forever for owners, staff and tenants, with no limit on properties or beds, and it never collects or holds your rent.
Start with the owner who runs a 10 to 60 bed PG alone: you show rooms, take rent on UPI or in cash, answer complaints and keep a notebook of who has paid. EasyAavaas replaces that notebook and most of the follow-up calls with records on your phone. When you add a manager, a warden or a second building, the same records extend to them, each with their own login.
Most PG problems come from one stage handing over badly to the next: a bed promised twice, a payment that was “sent” but never checked, a deposit returned before the electricity bill was paid. This is what each stage needs, and where EasyAavaas keeps it.
| Stage | What you need to know | Where EasyAavaas keeps it |
|---|---|---|
| Enquiry and arrival | Is a bed free? What rent, deposit and joining date were agreed? | The room screen shows vacant and occupied beds. The add-tenant steps record rent, deposit and joining date. |
| Bed allocation | Which room and bed, and who pays for it? | Per-bed or per-room billing, chosen for each room. |
| Monthly rent | Who owes what this month? | A rent record for every assigned tenant, created on the due day. |
| Payments and proof | Did the money actually reach you? | Payments you record count as verified. Proof a tenant submits waits for your approval. |
| Follow-ups | Who still needs a reminder? | One automatic reminder before the due date and one overdue message after the grace period. |
| Complaints and notices | What is open, who is fixing it, and what was everyone told? | Complaints with priority, assignee and status. Notices to all active members. |
| Deposit and checkout | Is everything settled before the bed is freed? | Move-out stays blocked until rent is cleared, issued items are back and the deposit is settled or marked for later refund. |
EasyAavaas does not run an enquiry or online booking pipeline. When someone calls about a bed, open the room screen to see which beds are vacant. When they confirm, add them as a tenant and give them the bed.
You cannot reserve or block a bed for someone who has not moved in yet, so keep confirmed arrivals on your own list until move-in day. A room that is out of use for repairs can be marked under maintenance.
On the due day (the 1st by default), EasyAavaas creates a rent record for every assigned tenant at their full monthly rent. Electricity or other charges you add for that month attach to the same record, so the tenant sees one total.
Tenants pay you directly by UPI, cash or bank transfer, and the payment reaches the record in one of two ways. You record it: open the rent record, record the payment with amount, method and UTR, and attach a screenshot if you have one. Your entry counts as verified straight away, and a part payment leaves the balance open. The tenant submits it: the tenant enters the amount, method, UTR and proof in their app. It waits as a request until you or a permitted manager approves it (you can change the approved amount) or rejects it with a reason.
A screenshot is evidence, not settlement. Check your bank or UPI app before approving. EasyAavaas is not a payment gateway, does not hold money and does not reconcile with your bank account.
The app does not create rent receipts. The tenant gets an app notification and a WhatsApp message when a payment is recorded or verified. If a tenant needs a written receipt, use the PG rent receipt template.
Example with illustrative figures: a tenant who joins mid-month at ₹8,000 a month. Monthly rent is generated at the full amount, with no automatic pro-rata. If you agreed ₹4,500 for the part month, change that record’s amount with Adjust before you send a reminder.
Reminders start on their own once tenants have rent records. A tenant with an unpaid record gets one reminder 3 days before the due date and one overdue message after the grace period (3 days by default), as an app notification and on WhatsApp. You and your managers get a summary instead of a call list. Nobody receives repeated daily messages.
Tenants raise complaints in the app with a category (plumbing, electrical, cleaning, food and others), a priority and photos. Complaints with photos can also come in through the WhatsApp assistant. You or a manager assign the complaint to a staff member, post updates the tenant can see or internal notes they cannot, and mark it resolved. If a complaint stays unresolved for 24 hours, the next daily check raises its priority by one level and alerts the owner and managers.
Room changes, vacating, refunds and visitor entries arrive as requests that you approve or reject with a note, so a decision is not lost in a chat.
For property-wide messages, publish a Notice or a high-priority Update. It goes to every active member of the property as an app notification, in the in-app inbox and on WhatsApp, and you can send it to all your properties at once. The app shows the notice and who it was addressed to; it does not show which tenant read it.
Record the security deposit when you add the tenant, or later. EasyAavaas tracks the amount, what has been paid, what remains and each linked payment with its method, UTR and proof. A tenant can also submit deposit proof for you to approve.
When a tenant leaves, move-out runs its checks in order. It is blocked while any rent is unpaid. It is blocked while items issued to the tenant, such as keys or a router, are not returned, unless the owner overrides. It is blocked while the deposit has an unpaid balance or a payment awaiting verification. You then record the refund now, with method and note, or mark it to be refunded later. In a room billed per room, you also choose who pays the room’s rent next.
After move-out, the bed is freed, the tenant is marked inactive with the move-out date, and their app access to that property ends.
Deductions are not itemised. The move-out step records a refund of the full amount due, with a free-text note. If you deduct anything, agree it with the tenant first, write it in the note and keep your own checklist. This is record-keeping guidance, not legal advice.
Use these criteria for every option you shortlist, including EasyAavaas. Ask each vendor to show the answer in their app, not in a brochure. The last column is how EasyAavaas answers on 23 October 2026.
Comparing named products? Read the comparison of PG management software in India, which EasyAavaas publishes with dated sources for every vendor fact.
| Criterion | What to ask | How EasyAavaas answers |
|---|---|---|
| Owner fee | Is there a monthly, per-bed or setup fee, or a commission on rent? Is “free” a trial? | ₹0 a month, free forever for owners, staff and tenants. No per-bed or per-property fee, no setup fee, no commission. There is no paid plan. |
| Limits | Is there a cap on properties, rooms, beds or tenants? | No limit on properties or beds. WhatsApp assistant chats have a daily message limit per conversation, after which a person from the team takes over. |
| Property types | Does it fit your building, or only one kind of PG? | Boys, girls and co-ed PGs, hostels, co-living and shared rental rooms, set up as floors, rooms and beds. Not built for hotels, nightly bookings or whole-flat leases. |
| Per-bed vs room billing | Can a shared room bill each tenant separately and a private room as one? | Both. Per-bed billing is the default; per-room billing makes one tenant the room’s rent payer. |
| Direct-payment recording | Does money pass through the vendor? How is proof checked? | Tenants pay you directly. Record cash or UPI yourself, or approve tenant-submitted proof with UTR. No gateway, no bank reconciliation. |
| WhatsApp capabilities | Which messages go on WhatsApp, and do they cost extra or need setup? | Rent reminders, overdue messages, notices and complaint updates go on WhatsApp by default at no cost to you. The AI assistant (dues, payments, reminders, notices by chat) is included free after the team activates your account. |
| Devices | Phone, web or desktop? Does it work offline? | Android and iOS apps. No owner web dashboard, no desktop software and no offline mode. |
| Permissions | Can each staff member have their own login and limited access? | Manager, warden, accountant, staff and support roles, plus per-person permission switches. Accountant and staff roles see no rent or payments until you allow it. |
| Onboarding | How do existing tenants get in, and who helps? | Add up to 25 tenants at once from phone contacts, or one at a time. Guided in-app tour, video tutorials and WhatsApp support. No Excel import. |
| Data export | Can you take your records out? | Property Summary, Rent Ledger and Tenant Directory reports as Excel or PDF, one property at a time. No deposit or expense report and no full database export. |
EasyAavaas is free forever for PG owners, managers, staff and tenants: ₹0 a month, no per-bed or per-property fee, no setup fee and no commission on rent. EasyAavaas also absorbs the cost of the WhatsApp messages it sends. The WhatsApp AI assistant is included at no charge once your account is activated. Know the boundaries below before you move your records.
The app and the price are the same across India. These pages add a local operating example and setup notes for owners in six cities.
For the short version, the homepage explains the free offer and the WhatsApp assistant in a few minutes: get the free PG management app.
To see this workflow in the real app, watch the Hindi product demo (4:57). To start today, download EasyAavaas for Android or iOS, add one room and one tenant, and follow a rent record through to a recorded payment.
यह गाइड हिंदी में भी उपलब्ध है: हिंदी में पढ़ें।
Common questions about pg management software with EasyAavaas.
PG management software keeps the records of a paying guest property in one place: rooms and beds, tenants, monthly rent, payments, reminders, complaints, notices and deposits. EasyAavaas is a free PG management app for Android and iOS that covers these from move-in to move-out.
People use the words for the same thing. In EasyAavaas the system is the shared set of records, and owners, staff and tenants use it through the Android and iOS app. There is no separate desktop or web version for owners.
Yes, in the sense that records are stored online and shared between the owner, staff and tenant apps, so everyone sees the same rent and complaint status. You need an internet connection; there is no offline mode.
No. Tenants pay you directly by UPI, cash or bank transfer. You record the payment, or the tenant submits proof for you to approve. EasyAavaas is not a payment gateway and does not hold money.
You can add up to 25 tenants at once from your phone contacts, with floor, room, bed, rent, deposit and move-in date. There is no Excel or CSV import, so use your register as the source while you add them.
Yes. A small PG gets the same rent records, automatic reminders, payment proof and complaint tracking at no cost. Adding a manager or warden is optional.
Short videos from our YouTube channel showing these workflows in the live app.
A Hindi walkthrough of daily PG operations with EasyAavaas and WhatsApp: rent records, payment proof and reminders, tenant documents, utility bills, complaints, visitors, notices, team permissions and reports. Rent money goes directly to you; the app keeps the records.
Some screens and messages are reconstructed with example data. Notifications depend on the relevant settings and an available WhatsApp contact.
Set up your first property end to end — OTP login, property details, location, house rules, late rent policy, and amenities.
Add floors and rooms, configure sharing, set bed-wise or room-wise rent, add room amenities, and track occupancy as you assign tenants.
Add your first tenant — assign a room, record the security deposit and rent, upload documents, add an emergency contact, and complete move-in.
Continue with the page that answers your next question.
Bring the team together
Download the free app, add one room and one tenant, and follow a rent record through to payment. Need help setting up? Message the team on WhatsApp at +91 78787 65818.
